Takeads Privacy Policy

Introduction

This Privacy Policy provides information on how Takeads (hereinafter “we/us/our”) treats your personal and non-personal data if you visit our website, https://takeads.com/, if we collect data from you as a publisher, and/or if you are a user of publishers’ platforms.

1. Controller and Data Protection Officer

If you have any questions about our data protection measures, the processing of your data, or the protection of your rights as a data subject, you can contact our Data Protection Officer at data-support@takeads.com

2. Definitions

2.1 Personal data

“Personal data” means any information relating to an identified or identifiable natural person. An identifiable natural person can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

2.2 Technical data

“Technical data” means any information that cannot be related to your identity, e.g., information on browser types, operating systems, domain names, access dates and times, referring website addresses, online transactions, and browsing and search activity.

2.3 Processing

“Processing” means any operation or set of operations performed on data such as the collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction of said data.

3. Collecting and processing personal data

The scope of how we collect and process your personal and non-personal data or other information depends on the way you interact with us or our technologies and services:

As a visitor of www.takeads.com
As a Takeads publisher
As a user of our publishers’ platforms

With this Privacy Policy, we want to inform you of which information we receive and use at every stage. We use personal data only to administer and provide our technologies and services. We store personal and any other kind of data in strict compliance with applicable data protection and privacy laws and our contractual duties and will prevent unauthorized access to data to the best of our abilities.

3.1 For www.takeads.com visitors

If you visit our website, we log the following data to facilitate the use of our website and to ensure the security of our website and the stability of our web servers:

The IP address of the requesting device
The date and time of your visit
The data specifications of your browser and operating system
The website you were referred from to our website (the Referrer URL).

This information is stored in a log file until it is automatically deleted.

Cookies

We use cookies to improve and optimize the usability of our website. Cookies do not cause damage to your device nor contain viruses, trojans, or other malicious software. The cookie stores data linked to the respective device used. This does not mean, however, that we store personal data about you or are aware of your identity.

Our website can be visited and surfed without cookies. Most browsers automatically accept cookies. You can adjust your web browser’s security settings to stop your device from receiving and storing cookies, to allow cookies to be received and stored from only selected websites, or to be notified before receiving cookies. Please note, however, that these settings may have negative effects on website usability, user guidance features, and other online services. You can delete cookies stored in your browser at any time. Data stored in such cookies will be removed from your device.

Takeads participates in and markets via social media networks and has implemented certain social media plugins and links to social media networks on our websites. These social media networks are operated exclusively by third parties. If you follow the links, data may be transferred to these providers. All social media plugins are used so that you can interact with us using social media network features. When you enter a page on our website that contains a social media plugin, your browser or app will establish a direct connection to the social media network’s servers. This processing of (personal) data is necessary for our legitimate interests (i.e., marketing by increasing the range of our website/services), Art. 6(1)(f) of GDPR.

Analytical tools

We use Google Analytics and Microsoft Clarity tools on our website to adequately design and continuously optimize our website, as well as reporting on website usage.

Microsoft Clarity: https://learn.microsoft.com/en-us/clarity/setup-and-installation/clarity-data

Google Analytics:

Google’s Privacy Policy: https://www.google.com/intl/en/policies/privacy/.

You can also download and install a browser opt-out add-on from http://tools.google.com/dlpage/gaoptout?hl=en.

You can see the OPT-OUT for different browsers below:

You can also manage many companies’ cookies used for online advertising via the consumer choice tools created under self-regulation programs in many countries, such as the US-based Your Ad Choices page or the EU-based Your Online Choices.

Personal data in the “contact details” form

For the purpose of receiving feedback or any questions you may have, we may collect data about you that may include:

– Email address
– Name
– Include any additional data that you might have in an email or comment. You provide this data to us by using the “Contact us” form or by the email you send.

3.2 For Takeads publishers

Registering and participating on our platform

To obtain access to our technologies and services, you must register on our platform. After that, in addition to the data described in the policy for visitors, we collect and process:

Personal data you provide in the registration form: your name, country, email address, username, etc.
Data you provide during your participation with us, e.g., your phone number, postal address, and/or tax number.
Financial information: the data that you provide to us for payment or receiving rewards.

The processing of personal data is necessary for the performance of a contract, Art. 6(1)(b) of GDPR.

We do not collect or use any personal data other than the data that you voluntarily provide.

Cookies and analyzing tools

In addition to the cookies specified in the section for visitors, we use strictly necessary cookies on creators’ or brands’ account pages for the website to function properly.
We use Google Analytics and Microsoft Clarity tools on our website for the purposes of the adequate design and continuous optimization of our website, as well as reporting on website usage.

3.3. For user of publishers’ platforms

For our publishers’ users (users who follow a publisher’s affiliate link):

Privacy is our priority. We do not collect such data as the name, email, or phone number of users who click on a publisher’s affiliate link. We only aggregate anonymized data about these users. The purpose of this data processing is to track conversions (leads and sales) and to allocate them to proper Publishers. Doing so is necessary as part of our contract with third parties (affiliate networks and publishers). However, third parties may collect additional information about you. More detailed information can be found in third parties’ privacy policies.

Mindbox:

With the following information, we will inform you of the contents of our newsletter, the procedure for the registration and dissemination of newsletters, and the evaluation of statistics thereof, as well as your right to object to the procedure. By subscribing to our newsletter, you agree to the receipt of the newsletter and the procedures described. We send out newsletters, emails, and other electronic notifications with promotional information (hereinafter “Newsletter”) subject to the recipient’s consent or legal permission. Registering for our newsletter is handled through a so-called double opt-in procedure, which means you will receive an email after you register in which you will be asked to confirm your registration once again. Registrations for the newsletter are recorded to prove adherence to the precise registration process according to legal requirements. This includes storing the time of logon and confirmation. Furthermore, changes to the data stored by Mindbox, a third-party service, are also recorded. The newsletters can be sent by Takeads or Mindbox.

Mindbox is a newsletter platform of the Dutch company Mindbox.Cloud B.V. (a Dutch private limited company), located at Strawinskylaan 613, 1077XX Amsterdam, The Netherlands.

The email addresses of our newsletter recipients and further data described in the context of this information are stored on our and Mindbox’s respective servers. Mindbox uses this information to send out and evaluate the newsletters on our behalf. In addition, Mindbox can use this data to optimize or improve its services, e.g., for the technical optimization of the dissemination and the presentation of the newsletter or for economic purposes to determine from which countries the recipients come. However, Mindbox does not use the data of our newsletter recipients to contact them independently or transfer data to third parties except in cases prescribed by Mindbox’s Privacy Policy (https://mindbox.cloud/documents/privacy-policy/).

To register for the newsletter, we only need your email address. Any other voluntarily provided information about you is only used to personalize the newsletter. You can change the personal data you share with us at any time.

There are cases when we direct newsletter recipients to Mindbox’s websites. For instance, our newsletters contain a link with which newsletter recipients can access newsletters online (for example, in case of problems displaying the newsletter in the email program).

You may terminate the receipt of our newsletter at any time, which means you revoke your consent to receive it. By doing so, your consent to the dissemination of the newsletter via Mindbox and statistical analysis thereof expires at the same time. Unfortunately, it is not possible to cancel the dissemination of the newsletter via Mindbox or the statistical evaluation thereof through other means. You may withdraw your consent to receive our newsletter at any time by changing the notification settings in your account. In addition, you can find a link to unsubscribe from our newsletter at the bottom of each newsletter.

Lemlist:

In our efforts to enhance communication and marketing, we utilize Lemlist, an email outreach and sales automation platform, which aligns with our commitment to GDPR compliance. More information about Lemlist can be found at their website: https://www.lemlist.com/privacy-policy

We ensure transparency in our data collection and processing, adhere to data minimization principles, and offer clear opt-out options in all communications. Personal data is securely retained and protected through robust security measures. We respect your data protection rights, including access, rectification, and erasure. For any queries regarding our use of Lemlist or your data, please contact us.

Hunter.io:

We utilize Hunter.io to enhance our email verification and lead generation processes. Hunter.io complies with the General Data Protection Regulation (GDPR), serving both as a data controller and processor. This tool helps us deliver services efficiently while ensuring compliance with applicable regulations. As users of Hunter.io, we maintain control over the data imported into our account, including information about leads and campaigns. Data security and proper handling are paramount, and Hunter.io employs robust security measures to protect user data. The service operates on servers primarily located within the EU, ensuring data protection standards are upheld. For more information about Hunter.io’s compliance with GDPR, you can refer to their GDPR Compliance documentation at https://help.hunter.io/en/articles/1890029-gdpr-compliance

HubSpot:

We leverage HubSpot as a comprehensive tool for managing our customer relationships, marketing, and sales activities. HubSpot is dedicated to upholding GDPR standards and offering features that enable us to manage customer data responsibly. These include features for obtaining cookie consent, ensuring email communications comply with GDPR, and providing mechanisms for data deletion in line with GDPR requirements. HubSpot also implements advanced security measures, such as SSL encryption and two-factor authentication, to safeguard personal and business data. This tool plays a critical role in our efforts to manage and process customer data securely and in compliance with GDPR. You can learn more about how HubSpot supports GDPR compliance through their GDPR Product Playbook and Security Program details.

https://www.hubspot.com/data-privacy/gdpr/hubspot-product-playbook

https://legal.hubspot.com/security

5. Legal basis

The processing of your personal data relies on the following legal bases:

Your consent, if you have given us such consent
The initiation or execution of a contract with you
The fulfillment of legal obligations
The implementation of our legitimate interests.

6. Data protection and transmission to third parties

Takeads takes all technical and organizational security measures required to protect your personal data from loss, unauthorized disclosure, or other forms of misuse. Data is stored in a safe environment that is not open to public access. Your personal data may be encrypted before transmission in certain cases (e.g., processing your login data). This means that communication between your device and our servers will include recognized encryption measures if your browser supports doing so.

Our staff has been trained in privacy matters and responsibly handling personal data and information to which they gain access.

Please be aware that should you contact us via email, the confidentiality of the information therein may not be ensured. Third parties may have access to the contents of emails.

For Takeads to execute its business processes in a convenient and optimal manner, it may be necessary for certain data to be processed by trusted third parties and reliable partners. These third parties may do the following on behalf of Takeads:

Process payments
Fulfill orders
Send emails
Manage communications (e.g., newsletters, security notifications, chat, etc.)
Host websites
Conduct other related activities

However, we only share data that is needed to serve the specific purpose for which the third parties are engaged. We ensure that these third parties are under similar obligations to maintain privacy and confidentiality as our own employees, and that they will handle your information in the way and to the extent Takeads is permitted to. Takeads does not allow any third party to use your information for any purposes for which the information was not collected.

We will only disclose your personally identifiable information (PII) outside the country you live in if it is necessary for the intended purpose of processing. However, as a member of the worldwide group of our companies, each local entity may maintain or perform data processing operations in countries outside the European Economic Area (EEA) or in countries without an adequate level of data protection if doing so is required for the fulfillment of our obligations or the underlying contract with you. Furthermore, subcontractors of Takeads, which we engage to act on Takeads’ behalf concerning the processing of your PII, may be domiciled in such areas.

To secure the transfer and processing of PII, we have implemented and requested the required technical and organizational measures and have entered into the appropriate contractual frameworks with our group companies and subcontractors, which ensure that the data recipient has implemented an adequate level of data privacy in its organization. This includes the signing of Data Processing Agreements and European Union standard contractual clauses issued by the EU Commission. These precautions are appropriate safeguards ensuring that your information will be treated securely, confidentially, and under the applicable data protection laws.

If we are acquired by or merge with a third party, we reserve the right, in either of these circumstances, to transfer or assign the information we have collected from you as part of such a merger, acquisition, sale, or other change of control. In the unlikely event of our bankruptcy, insolvency, reorganization, receivership, assignment for the benefit of creditors, or the application of laws or equitable principles affecting creditors’ rights generally, we may not be able to control how your information is treated, transferred, or used.

7. Data transfer

We only transfer personal data to third countries where we can ensure the careful handling of personal data by employing contractual agreements or other suitable guarantees, such as certifications or proven compliance with international security standards.

8. User rights

You have the following rights concerning our processing of your personal data:

The right to access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object (on grounds related to your particular situation) if your personal data is processed based on our legitimate interest
The right to withdraw your consent at any time in the event of any consent-based processing of your personal data without affecting the lawfulness of processing said data based on consent before your withdrawal
The right to lodge a complaint with a supervisory authority.

If you are registered on our website as a creator or a brand, you may access your account and correct or delete some of your data on your own.

In observance of applicable privacy laws, we will erase your data without any action required by you if retention of your data is no longer necessary for the purpose pursued or retention is no longer allowed for any legal reason. We may restrict processing instead of erasing your data where it is legally not allowed to be erased (e.g., legal obligations to maintain your personal data).

9. Amendments

We may modify this Privacy Policy and our data security provisions at any time, particularly if new laws and/or regulations need to be adopted or if we regard amendments as reasonable.

10. Questions and Contact Information

For all questions and requests related to the security of your personal data, please contact our Privacy Officers and us at data-support@takeads.com.